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Projects
Manage your customer projects where you manage your customers.
Vitally's Projects feature allows you to create, manage, and track your customer projects - e.g. a collection of tasks aimed to help a customer reach some goal. Projects provide you with a wealth of project management features so that you can confidently and collaboratively manage your customer work throughout the customer lifecycle.
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Practically, Projects are meant to provide you with an ordered sequence of tasks and milestones to complete for a specific customer. All tasks within a Project are simply Vitally Tasks, and can be viewed/reported on the same as your existing tasks. Within a project, they can be grouped together in order to form Milestones. Vitally will calculate a completion percentage next to each Milestone, based on the number of tasks that have been completed within it.

Some examples of Projects might include:

  • Data Integration
  • Onboarding
  • User Training
  • Renewal
  • QBR planning
  • CSM and/or champion change process
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Project Customization

Projects come with the ability to create your own custom templates, categories, and statuses. To configure these options, navigate to the Projects page from the Settings tab.
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Just click "Projects" from the settings tab
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Project Templates

Project templates allow you to create custom, pre-made projects for any customer project scenario. Once you've created a template, you can either create a template-based project at the click of a button, or trigger it from a Playbook.
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Creating a new project from a template

To create a project from a saved template, simply navigate to the Projects Explorer and select Create New. When prompted, select the account you wish to start a project for, and then select the template you'd like to apply.
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Tip: You can automatically create Projects from your templates via Playbooks.

Project Statuses

Project statuses give you the ability to track the state of a project through its lifecycle. You can even create your own statuses to meet your tracking requirements.
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There are 3 types of project statuses in Vitally:
  • Active
    • Active projects are projects that are yet to be completed. This includes projects that should be worked but may be blocked at the moment.
    • Your project will automatically be set to your default "active" status after the first task has been completed.
  • Inactive
    • Inactive projects are projects that are not complete, but have otherwise been abandoned and no further work is required.
  • Complete
    • Complete projects are those that have been successfully completed, and no further work is required.
    • When all tasks in a project have been completed, the project will automatically be set to your default "complete" status.
    • If you "un-complete" a task or add a new task to a "complete" project, the status will be returned to the default "active" status.
To create a new Project Status, navigate to Project Statuses from the Projects settings page.

Managing a project

Project Overview

From the Project Overview tab, you can:
  • Define the project description
  • Set or change the project owner
  • Set or change the start date
  • Set or change the end date
  • Set or change the project category
  • Add an attachment to the project.
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Re-order tasks & Milestones

To change the order of the tasks or milestones in your project, simply click and drag on the left side of the item you wish to move.

Projects Explorer

Like other activity objects in Vitally, you can create customized views of all your Projects. You can control which Project-related columns you want to see, as well as apply Project and Account level filters to highlight specific subsets of Projects.
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Project Columns

Here's the list of columns that you can find in the Project explorer:
Field
Description
Account
The account that this project belongs to
Owned By
The Vitally user that owns the project
Target start date
The planned start date of the project (this is configured manually or in the project template)
Actual start date
The date that the project status became active (either manually or by completing the first task)
Target completion date
The planned completion date of the project (this is configured manually or in the project template)
Actual completion date
The date that all project tasks were completed, or when the status was manually set to "complete"
Category
The custom category assigned to the project
Status
The current status assigned to the project (one of 3 types: Active, Inactive, and Complete)
Status last changed at
The date when the status of the project was most recently changed
Progress
Shows the number of tasks completed, and the percentage of tasks completed.
Created on
The date that the project was created on (not to be confused with a Start Date)
Created by
If the project was manually created, this will show which Vitally user created it
Template
If the project was created from a template, this will show which template it was created from
Duration
Will show how long the project is (or was) active for
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Last modified 8mo ago