Traits
Traits are pieces of information about a customer, like their plan, number of licenses, name, etc.
Traits are pieces of information about an org/account/user, like their plan, number of licenses, name, etc. that are defined by you or the systems, like Segment, that you integrate with.
You can view a customer's traits on their dashboard, set up subscription tracking based on traits, use them for sorting and filtering, or even define Success Metrics using traits.
Viewing & Managing Traits
In the Traits view for an account, you can see all the currently defined trait values for that account. Traits are separated by their source: Custom traits are traits defined in Vitally, and traits from each of your integrations (e.g. Segment, Stripe, Mixpanel, etc.) are visible on their own tabs.
Edit traits in a Profile
Both custom traits and traits from your integrations can be edited. Just click into the field for that trait, change the value, and hit save to save your changes when you're done editing!
Edit traits within a View
You can do the same from an Account View, giving you spreadsheet-like ability to edit your data. Any cell that, when hovered over, highlights blue can be edited with a double-click.
Bulk edit traits for multiple accounts
When in an Account or User View, you can use the Select All box at the top-left and the Update Traits bulk action at the bottom of the screen.
Trait Editing Permission Levels
Vitally offers several levels of editing permissions for traits, which can be configured in the Settings > Traits > Account Traits section, specifically in the "Editable by" column. The available editing levels are:
Admins and Leaders only: Only users with the roles of Admin or Leader can edit the trait.
All users except Observers: All users with roles of Admin, Leader, or Team Member can edit the trait, while Observers cannot.
No one: No users are allowed to modify the trait.
A couple of notes on editing traits:
If the format for a trait is a different type than you expect (e.g string instead of number), you can change the type by navigating to the Traits section of your account settings.
If you edit a trait syncing to Vitally via an integrated data source, your edit will be overwritten if the data is re-synced via the integration.
Creating a Custom Trait
Like most CRMs, you can also define traits for your accounts and users that are managed exclusively in Vitally. To do so, navigate to your Settings (⚙️) by selecting your Account Logo on the top left and under Vitally Objects select Accounts, Organizations, or Users. Then select Traits (or via Quick Jump Mac: ⌘ + j Windows: Alt + j). There you can create or edit custom traits.
When creating custom traits you'll have an additional option on string and multi-select traits to Prevent others from adding additional options to this trait. This checkbox, when checked, prevents new values from being added from outside the trait’s configuration modal!
One benefit to custom traits over your integration traits - you can set up Playbook automation to automatically update the value of a custom trait. Read our docs on Playbooks to learn more.
Types of custom traits
String: a short text value
Number: an integer or decimal value
Date: a past or future date value
Datetime: a past or future date value that contains both date and time parts
Boolean: a true/false style checkbox
Multi-select: an array; select all values that apply
Text Area: a long text field
File Attachment: upload a file to be viewed or downloaded.
The Datetime value is displayed in the local timezone as determined by the Vitally User' browser settings.
Vitally's default supported File Attachment types include: .csv, .doc, .docx, .gif, .jpeg, .jpg, .pdf, .png, .svg, .txt, .xls & .xlsx
Additional file types can be added by navigating to Settings > Security
Trait Status
Each trait has one of two possible statuses in Vitally related to how they are displayed:
Visible: The default state. We'll show these traits normally.
Hidden: Hidden traits will not be shown in Vitally. Use this when you receive traits from an integration that you don't care about seeing in Vitally.
Trait Rendering
You can now configure a trait value to be rendered as something totally different. This is useful for ID fields, allowing you to render the more legible name of the thing the ID references.
Simple edit a trait to be able to edit how you want the traits to be displayed.
Displaying trait values as colorful tags
In the above screenshot, notice how there are 3 predefined options, each rendered as a colorful tag. Both custom traits and your integration traits support this! When creating or editing your trait, if you define some initial options, you can control just how those options render in Vitally.
As long as an account has a trait value with a defined colorful tag, then that trait will automatically render with a bit more pop 🎉
Remember that you can double-click on a trait's cell to edit its value.
Configuring Number Traits
Within the trait settings edit options, you can configure number-type traits to display as either numbers or currency. If you select the currency display option, you can then choose which currency you would like to display next to your trait value. You also have the option to abbreviate large numbers (e.g., 10,000 = 10K).
Calculated & Rollup Traits
You can create Account Calculated Traits for Users, Tasks, Active Conversations, Notes, and Custom Objects. Once created, you can use this in Health Scores, automation, Widgets, or anywhere a trait can be used. An example of when to use a calculated trait is if you want to track the number of emails that a customer hasn't replied to. You could then use this in your health score!
Calculated Traits are calculated on an hourly basis for Subscribed and Trial customers. We do not update Calculated Traits for Churned or Ignored customers.
| How To | How To Visual |
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How to create a Calculated Trait
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(New!) Rollup Fields This allows you to rollup the trait from a child to the parent account/org! How to create a rollup field:
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When there are no objects included in a calculated trait where the operation is sum, average, or a roll up, the value will be set to null instead of zero, allowing traits with no values to be excluded from health scores or filters that ignore nulls.
FAQ
Q: Can you remove values that have been added as an Option to a trait? A: Yes, go to Settings > Traits, click Edit, and un-tick the “Also automatically include recently used values in options” box.
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